In Fort Lauderdale, most offices have embraced modern technologies to keep up with the rest of the world. If you haven’t, it’s time you do so. Start by using document imaging in your documentation. This technology allows you to convert paper documents into digital formats using either a scanner or digital camera.
Frankly, document imaging Fort Lauderdale is something with amazing capabilities. For one, it allows you to easily search and retrieve the documents that you have converted online and offline. In addition, it allows you to share bulk documents easily and securely.
Wondering how these two benefits are possible? Well, here are 5 document imaging capabilities to explain them.
1. On-Demand Plus High-Volume Solutions
Normally, a document imaging system allows you to create customized folders that you can use to store the converted documents and access them on demand. The system also allows you to import documents in high volume and convert them as they are—cheaply before storing.
2. Metadata Indexing
One of the critical features of document imaging systems that makes it easy to access information on demand is the Metadata indexing. This feature allows you to name your folders for easy retrieval using their metadata (data-about-data). The index can feature the name of the customer, the account number, and the expiry. It’s important for filing invoices. For instance, when a given reference number has been used or applied to a purchase order as a metadata, the invoice, payment source, and other archived documents can be traced instantly.
3. File Security
This capability enables you to protect the documents that you have stored in the repository. Unauthorized users cannot access the files to view or delete the documents. You are also able to track the changes made to the documents by authorized users using the Enterprise Content Management (ECM).
4. OCR Plus Full-Text Search
Optical Character Recognition (OCR) is an inbuilt document searching application that allows you to locate a particular document based on a keyword or special character. There is also the Full-Text Search that allows you to search a document based on a particular text.
5. Document Linking
This document imaging Fort Lauderdale technology allows you to link documents that are interrelated so that they can be viewed by all members of your office in a timely manner. The members of your office can cross-referencethe documents even when they are stored in separate folders.
Clearly, document imaging is a technology of incredible capabilities. The above provisions are what the modern office needs. So, if you haven’t embraced the technology, you need to do so now to enjoy the capabilities and many more.